Terms And Conditions
HAPPY DAYS HOLIDAY
Capristar limited Trading as Happydaysholiday – Booking Conditions and General Information
In these Booking Conditions, the following words have the following meanings:- “you” and “your” means all people named on the booking form including anyone who is added or substituted at a later date.
1 THE BOOKING CONTRACT
a)How to book – Select the travel arrangements and dates most suitable to you and call our reservations team on 02088003836 to secure the air and hotel space. It will be necessary for a member of your party over 18 years old to sign the booking form to signify that all members of your party accept these terms and conditions.
b)Your holiday contract – Bookings must be made in writing on our booking form and accompanied by a non-refundable deposit of £75 per person, or 10% – and in some cases, a higher amount, whichever is greater or by telephone using credit card/debit card facilities. The contract between us will be created either:
i) When we send written confirmation, or
ii) When we accept the telephone booking using the credit card/debit card facilities.
If you book by telephone we will send you a complete booking form for your signature. This must be returned within five days; otherwise we retain the right to cancel the contract.
c)Payment – If you are booking with less than 8 weeks to go before your departure date, you must pay the full amount at the time of booking. If you book earlier and send a deposit, then we must receive full payment at least 8 weeks before your departure. If you do not pay in time, your holiday may be cancelled and cancellation charges will be due. Payments of balances by credit/charge card may be subject to surcharge to cover the cost of the card issuer fees. At time of publication, these were Visa and MasterCard 3% – balance payments by cheque or bankers draft attract no such supplementary charge. Please note no reminders for payment of balances with be sent.
d)Changes by you – If you wish to change any part of your booking, please let us know as soon as possible. If it is possible to make the change there will be an amendment fee of £25 per person plus resulting costs. Changing dates or the numbers travelling are major changes which may incur a higher fee.
e)Unused services – There will be no refund for any portion of a pre-packaged programme, hotel night, car or coach tour which is not used by the client, or credit given for alterations made after date of departure.
f)Accommodation– is not graded by international star ratings and cannot be compared to the rest of Europe. The ratings in this brochure are given as a guide for you to help make the correct accommodation choice, they are not official ratings, and are based on feedback and our own audits. The ratings are there to offer a comparable guide to accommodations in the destination. We show the facilities and entertainments mentioned in the brochure in good faith (shops, bars, restaurants and swimming pools) and are generally available. On occasion facilities may be unavailable due to local decisions to close them for any reason, and at the discretion of the accommodation management. Happy Days Holiday is not responsible for this as these decisions are taken locally and are dependent upon conditions prevailing at the time. This is often reflected in the winter pricing for accommodation. During local or national holidays, certain facilities such as museums or shops may be limited. Such events are regrettably beyond our control. However, when we are told of significant changes, we will inform you at the time of the booking or, if you’ve already booked your holiday you will be contacted as soon as reasonably possible if there is time before your departure.
On rare occasions, hotels may be host to events such as weddings, concerts, conferences, conventions, or similar. This decision to host such an event is solely made at the discretion of the hotelier. If Happy Days Holiday is informed of any such events, we will notify you if we have time to do so before your departure. Happy Days Holiday does not accept responsibility for any loss of enjoyment, or negative effects of your travels due to such events. On public holidays hotels may hold events and be generally busier than during other times. The destination itself may also be effected with the limitation of alcohol service during certain periods, the closure of museums, restaurants, bars, shops etc.
g)Car Hire – It is essential that charges on credit cards are checked as correct at time of vehicle drop-off as we cannot be responsible for any irregularities that become apparent at a later time.
h)No surcharges guarantee – If full payment is received by us within 10 days of the confirmation date, we guarantee the prices quoted with no further surcharge being raised. However, by taking this risk, we cannot make any reduction on the guaranteed price should there be a favourable movement in the rate of exchange.
i)Prices – Prices quoted are based on the prevailing Foreign Currency guide rates. The price of your holiday is subject to surcharges on currency, fuel costs, accommodation and car hire. We will absorb an amount equivalent to 2% of the holiday price which excludes any amendment charges. Only amounts in excess of this 2% will be surcharged. If this means you will be paying more that 10% extra on the holiday price, you will be entitled to cancel your holiday with a full refund of all monies paid except for any amendment charges. Should you decide to cancel because of this, you must exercise your right to do so within 14 days of the issue date on the surcharge invoice.
j)Cancellation by you – your holiday insurance policy will include cover for cancellation charges under certain circumstances. If you or a member of your party is forced to cancel a holiday once it has been confirmed, we require notification in writing from the person who signed the booking form. Cancellation charges will be calculated on the scale below.
Period before departure date Cancellation charge as % of total
that letter is received holiday costs
More than 56 days deposit only
56 – 31 days 50%
30 – 21 days 75%
20 – 7 days 90%
6 days – departure date or later 100%
Cancellation of AIR TICKETS and/or the air fare element of any package are subject to the conditions of the airline concerned together with an administration fee
If Happydaysholiday are operating as agent for another Principal Tour Operator, it is the Principal’s Terms and Conditions that apply.
PLEASE NOTE CANCELLATION CHARGES WILL BE CALCULATED FROM THE DATE CANCELLATION IS RECEIVED IN OUR OFFICE, NOT THE DAY OF POSTING. Please note the insurance premiums are payable at time of making your reservation to ensure proper cover, nor are insurance premiums refundable under any circumstances.
k)Changes by us – Holidays have to be arranged months in advance in order to plan our programme. Therefore, amendments such as flight schedules etc. may well change by the time you travel. Most changes are minor but when they are major (eg a change of airport, resort area or time of departure or return, by more than 12 hours), or accommodation of a different grade we will inform you when you book or as soon as possible if you have already booked.
i) You may choose any alternative offered or you may choose another holiday.
ii)NOTE: Circumstances outside our control which include war, riot, civil strife, industrial disputes, terrorist activity, natural and nuclear disaster, fire or adverse weather conditions do not qualify. However, we will endeavour to keep to the minimum any inconvenience caused by these special circumstances.
l)Happy days Holiday shall NOT be responsible nor liable for any delay caused to any passenger who by reason of a delayed flight or other means of transportation, NOT booked by us shall be late for, or precluded from, any part of the arrangement made by us on behalf of that passenger, nor for any loss of monies or enjoyment occasioned by such delay. It is the passenger’s responsibility to inform us of any air travel arrangements not booked directly with us which may affect any tour or holiday booked with us. Signature on the booking implies acceptance of this condition.
m) Flights – For certain flights Happy days Holiday act as agents for ATOL holders whose invoice and booking conditions will be available in due course according to their practice. Should you make your own flight arrangements and these should change, you will be responsible for any impact this may have on ground arrangements made by Happy days Holidays (including increased costs).
2 GENERAL INFORMATION
a) Complaints/incidents – If you have a problem when you are on holiday you must report this immediately to the 24 hour emergency contact number, or if applicable your local representative whom will visit you. Please refer to you travel packs & product voucher for further information and contact details. If we resolved this matter whilst you are on holiday, this cannot be reinstated on return of travel.
b) Visa and Passport visas – Passport, visa and health requirements may change and you must check the up to date position in good time before your departure. Each passenger, including all children, must be in possession of a valid 10 year machine-readable British Passport, valid for at least 6 months after your intended date of return. It is your responsibility to ensure that each passenger on the booking form is in possession of a valid passport and all the necessary visas, travel and health documents before departure. All costs incurred in obtaining such documentation must be paid by you. We regret we cannot accept any responsibility if you are refused entry onto any transport or into any country due to failure on your part to carry correct documentation. If you or any member of your party is not a British Citizen or holds a non-British Passport, you must check passport and visa requirements with the Embassy or Consulate of the country (countries) to or through which you are intending to travel. If failure to have any necessary travel or other documents result in any fines, surcharges, other financial penalty, expenses or other sums of any description being imposed on or incurred by us, you will be responsible for reimbursing us accordingly.
b) Health – Information on health is contained in the Department of Health leaflet T7 (Health Advise for Travellers) available via its website http://www.dh.gov.uk/ or from most Post Offices. Please also check the up to date position in relation to required and recommended vaccinations and other health precautions with your GP in good time before departure. Medication can be expensive and any prescribed medication that you may require should be taken with you in a quantity sufficient for the length of your holiday.
c) Insurance – You must be covered by a comprehensive travel insurance policy. Please read your insurance details policy carefully. It is your responsibility to ensure that the insurance cover you have is both suitable and adequate for your particular needs.
d) Not included in your holiday costs –
i) Holiday insurance (which is mandatory)
ii) Transportation to and from your point of departure in the UK
iii) Meals, except where specified and taxes and service charges thereon
iv) Any applicable supplements which may occur after commencement of booking
v) The cost of obtaining any passports and visas if necessary
vi) Gratuities and baggage handling which are at your discretion
vii) Telephone calls, laundry room service and any other item of a personal nature.
viii) Local airport taxes
e) Presentation – All information published has been completed from current material and we have taken the utmost care to ensure fact and accuracy. There may be occasions when an advertised facility is either modified or not available. Such situation may be dictated by local circumstances, necessary maintenance (eg swimming pools), unsuitable weather, fuel shortages, accidental damage to accommodation or any other circumstances totally beyond our control. Booking confirmations will expire in 24 hours unless 20% deposit has been paid.
Happy Days Holiday